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Automated Ordering for Dental Practices: Luxury or Necessity?

Using Dental Software for Ordering

Is it time to order new dental supplies?

Purchasing supplies for your dental practice isn’t quite as simple as doing your grocery shopping online.

Not only does your practice need a variety of instruments, materials, and supplies, but also needs them in the right amount, at the right time, and at the right price.

While automated dental ordering has progressed tremendously over the last few years, many practices are still stuck using manual processes dependent on spreadsheets, whiteboards, and even the age-old pen-and-paper method.

Why is it so?

Is it because ordering automation is a luxury that lots of practices cannot afford?

Current trends in the dental industry in Australia may help to answer this question and reveal why the automation of the ordering processes can be seen as a key factor in your dental practice's growth.

What Can Automated Ordering Do for Your Dental Practice?

Automating Ordering in a Dental Practice

There is a widely believed misconception that automation is more of a luxury than a necessity in the dental industry.

But nothing could be further from the truth.

There is a handful of reasons why automation has now become a necessity.

For instance, how do you know what you need to order if you don’t know how much inventory you carry?

Sure, manually counting each item you have on hand may help you get an idea of your optimal order quantity (provided that no counting errors occur).

However, that doesn’t solve other problems that your practice may face when ordering supplies, such as shopping around between suppliers or having supplier details scattered across multiple files.

Not to mention the large Excel spreadsheets with purchase data, sometimes incorrectly entered, or the paper invoices that pile up on your desk - wouldn't it be amazing if there was a solution to this?

If you really think that dental automated ordering is a luxury above standard, here’s the real truth.

Not only does automated ordering bring your practice into the 21st century, but it’s also much more affordable than you think.

Believe it or not, manual ordering is what actually holds your practice back from achieving greater profits. Here’s how:

  • Lack of order visibility - Most practices have a hard time accurately tracking orders and spending across multiple suppliers

  • Shopping around between suppliers - Manual ordering means browsing each supplier’s website, placing multiple orders, then juggling order fulfilment and backorders from multiple suppliers

  • Human error - Manual ordering leads to expensive mistakes, such as wrong product orders and incorrect quantities

  • Overspending - Not having your supplies in the same place to compare prices means you’re likely to overpay for supplies

Managing Dental Supplies with an Automated System

While it’s easy to get stuck doing what you’ve always done, you should know that manual ordering can be far more expensive than automated ordering.

Now, let’s have a brief look at the essential components of a good dental ordering system and the benefits for your practice:

  • Bring all of your supplies to one place - With an automated system in place, you can place an order across all suppliers without the need to order over the phone, in-person and online from different suppliers

  • Shop anywhere, anytime - A dental ordering system makes supply ordering fast and easy, allowing you to place an order at any given moment

  • Automated invoice processing - With automation, you can quickly process your invoice data without spending hours for manual data entry or matching price and purchase orders

  • Visibility into stock levels - A high-quality ordering system will reference your in-stock quantities so you always know what you need to order and in what quantity

  • Quick access to supplier information - Automating your ordering processes means you can instantly connect all of your suppliers and access information such as account numbers, shipping, and billing details

  • Make ordering accessible to everyone - Automated ordering means that everyone in the practice can place an order with no experience or extensive training

However, a word to the wise: make sure you get a free trial of your ordering system so you can realise the value before you buy it and get everyone in the practice feeling the benefits.

In addition, the software supplier should ensure you’re set up properly from the start and check in regularly to make sure you and your team are benefiting from the system.

Can Your Dental Practice Afford the Cost of Manual Processes?

Using Automation for Dental Supply Management

It is clear from the above that manual ordering is more expensive in terms of time and money than what you would normally pay for subscription-based software.

So coming down to this very important question: Is automated ordering a luxury your dental practice cannot afford?


Gone are the days when automation was only accessible to big corporations.

In the digital age where technology is everywhere, automated ordering is likely to be much more of a necessity than a luxury for your dental practice.

When you automate your ordering process, you simplify it because you eliminate unnecessary tasks (such as manually counting stock or manually updating a spreadsheet, just to name a few).

Let technology take care of dull and time-consuming tasks so that your staff can dedicate more time to patients.

Plus, when you know exactly what items need to be ordered and the optimal order quantity you have better control over your spending which ultimately translates into higher profits for your practice.

Ready to automate your dental ordering process? With Invedent, you can quickly place an order across all suppliers, track inventory levels, and manage your supplies - all in one convenient place. Give Invedent a go today with a 30-day free trial (no credit card required) and see for yourself how much automated ordering can benefit your practice.

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